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Time Management Tips for Work (ARA) -
Flying by the seat of your pants is rarely successful in helping you
achieve your career goals. But careful planning and effective time
management can help you meet, and even exceed, your career expectations.
“Effective time management is an art form; it’s something we all do with
varying degrees of success,” says Dana Warren, senior vice president of
staffing provider Kelly Services. “With a little planning, even the most
disorganized person can be more productive.”
Developing techniques to help you manage your time effectively will
reduce the pressures on you, and in turn, give you more time to
yourself, Warren says. She shares these tips for keeping your days on
track:
* Take inventory
Everyone has the same amount of time each day to use or lose. The clock
continues to tick regardless of whether we spend our time wisely or
waste it on unimportant activities.
One of the most useful exercises to improve your time management is to
evaluate how you are currently spending your time. Try tracking what you
do in 30-minute increments for one week. You may be surprised how much
time you waste watching TV or on other things that do not contribute to
your goals.
* Identify efficiencies
Organize your day so that similar activities can be done at the same
time. For example, you might cluster all the activities you perform with
the same person so you can get more done in your time together.
“By listing your daily activities and grouping them by category, you’ll
see opportunities to save time and work more efficiently,” Warren says.
* Pretend you’re going on vacation
Have you ever noticed how much more productive you are on the days just
prior to going on vacation? You’re busy tying up loose ends and making
last minute preparations. “To make the most of each day,” Warren says,
“I pretend I’m about to leave on a vacation. This forces me to limit
time wasters and get more crossed off my ‘to do’ list.”
* Use organizing aids
Using tools like a simple “to do” list or a personal digital assistant
(PDA) can be very useful for tracking your current tasks and ensuring
you meet your daily goals. “After creating my daily ‘to do’ list,”
Warren adds, “I highlight the ‘must do’ items for the day. I don’t want
to waste time on non-urgent items or fail to meet an important
deadline.”
* Prepare for the unexpected
About those interruptions, changes and occasional chaos: If you’re
mentally prepared for these situations, you’re more likely to keep your
cool, and their impact on your schedule and stress level can be reduced.
“The most effective employees we recruit at Kelly are those who can
remain composed in hectic, pressure situations,” says Warren. “They
project a feeling of confidence and comfort that things are under
control.”
* Schedule leisure time
Finally, taking time for non-work activities can improve your
productivity on the job. Commit time on your calendar to be with family
and friends or to relax with a good book or magazine. A balanced life is
a healthy life.
The Kelly Career Network matches candidates with open jobs. Visit
www.kellyservices.com/kcn
Courtesy of ARA Content
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